We are an extension of your team

We take your vision, (organize it into a formal request for proposal OR develop it into a business opportunity) and present it to the venues as a business opportunity. With over 65 collective years in the hospitality and meeting planning industry, we are able to negotiate the most competitive terms of a contract. This creates the framework for your planning team to focus on the details of the event, choose you own production company and work directly with the venues so that details are communicated efficiently and effectively. Guardian stands shoulder to shoulder with our clients from visioning to searching to contracting through settling the final bill.


Guardian has the experience required to make your vision a reality. We will assist in helping to creating a realistic budget, coach the decision makers on all viable options, aggressively negotiate the venue contracts, collaborate with reliable industry partners so as to ensure the conference successfully meets it objectives.

Venue Search

It’s personal…after a collective 65+ years in the industry, we have personal connections with CVB’s and major hotel chains. We represent much more than one event to the industry which provides bargaining power. Guardian will be the main contact on your behalf when sourcing your event to a city or hotel.

Contract Negotiations

Our expertise in contracting your event is reducing financial and legal risk in this ever changing industry.

Executing the Contract

We work with internal and external general counsel offices to make certain the contract is executed within the secure parameters of your legal team.

Changes and Contract Disputes

Guardian will continue to champion the goals of the organization even through changes to the event creating addendums, unforeseen cancellation letters and dispute resolution letters to settle the bill. We will stand shoulder to shoulder with you.


Guardian collaborates with preferred partners to make your event successful; not only with the hotel community but with Convention and Visitors Bureaus, Audio Visual and Production companies, Conference Management, Onsite Support, and Registration.